Event Planning

You must have Risk Management and Emergency Management plans in place.

Templates are available for download below:

Event Emergency Management Plan

Event Risk Assessment

Do you expect 1000 or more people at your event for two or more hours? You'll need to apply for a Place of Assembly Specific Event application(PDF, 126KB). Please know late fees apply to applications received less than one month prior to the event.  A Smoke-Free Management Plan will also be required at an event of this type. 

People with a disability face a range of barriers to participation in public events.  The Tasmanian Government has introduced a number of guidelines and checklists to assist you in conducting events that are both welcoming and accessible to people with disability. 

If you intend to serve food and drink at your event, you'll need to apply for a Temporary Food Licence. Find an online form or PDF version on our Food Business Forms page. Please note late fees apply to applications received less than ten working days prior to the event, penalty rates may apply if received within 4 weeks of the event. 

Learn more about or apply online for a Special Liquor Permit.

Does your event include temporary infrastructure such as a stage, tent, tiered seating or signage? If so, you may need a Temporary Occupancy Permit(PDF, 68KB) which must be returned to Council a minimum of two months prior to the event.

Temporary Occupancy Permit - Guidelines 

If your event is expected to disrupt traffic, a Road Closure Application(PDF, 148KB) will be required. 

 Parks are public spaces and although we don't make bookings, we do ask wedding parties intending to use one of these spaces to let us know the following information. We'll then make a note in the calendar and if another group contacts us about the same date and location, we can let them know another wedding is taking place.

Notify us of your park wedding  

Planning a street party? See our Neighbourhood Street Party Guide for everything you need to know.

The City of Launceston manages a range of great facilities, parks and community halls you can hire, so be sure to consider these if wondering where to hold an event. If you do want to hire a Council-managed space, you'll need to apply for a Hire Agreement and possibly other permits. For a list of the Adopted Fees & Charges click here.

All sites or attractions where patrons have access to animals, such as a petting zoo or nursery, must have hand washing facilities that adhere to specific requirements. Please ask us for more information. Please note pregnant or sick animals are not permitted at any sites or attractions where patrons have access.